Office hours and contact information

Imagine stepping into the hallowed halls of a university a century ago. The air carries a blend of anticipation and scholarly pursuit, leading you to the old, rustic door of an academic's study. Here, you'd find a professor, perhaps donned in academic regalia, ready to engage in intellectual discourse during office hours, a practice as revered then as it still is today...

Fast forward to the present, in our digital era, the essence of office hours and easily accessible contact information still holds a cherished place in the realm of student support. These practices extend far beyond mere courtesy; they are pivotal in nurturing student success in online courses.

What are office hours?

Office hours offer students a dedicated space to clarify doubts, dive into deeper academic conversations, and receive tailored feedback, all essential for their educational journey. Meanwhile, transparent and accessible contact information creates a welcoming atmosphere, encouraging students to seek help whenever needed. Embracing these aspects of student support fosters greater student engagement and satisfaction, ultimately paving the way for improved academic achievements and retention in the dynamic landscape of online learning.

Why and how RSI connects to best practices

In the context of distance education, establishing and maintaining regular office hours and providing your contact information are central to the concept of regular, substantive interaction (RSI). Regular, substantive interaction (RSI) is the cornerstone of effective distance education. Maintaining office hours and contact information elements in online courses are important and directly relate to best practices in online education.

Why regular interaction promote inclusion

Office hours enshrine a commitment to availability in the online world. By consistently providing these predictable time slots, you will establish a dependable framework that students can rely on. It allows students to plan their studies around these hours, ensuring they have dedicated times when they know their voices can be heard and their academic concerns addressed (State University of New York, n.d.). This regularity is essential in a sphere where the physical cues of a campus environment are absent.

Why substantive interaction promotes growth

An in-depth exchange of ideas and knowledge can occur during office hours. Being explicit about what happens in these sessions can help establish communication expectations (e.g., “If you want to discuss evaluation criteria for this assignment, please come to office hours”) and also encourage students to take advantage of them (e.g.,”If you want to dig deeper into a class topic, I'm happy to continue the conversation during office hours”).

During these substantive interactions, students can challenge themselves, push the boundaries of their understanding, and engage in higher-order thinking, which defines exceptional learning outcomes (Knowles, 1980; Knowles et al., 1998; The Foundation for Critical Thinking, 2019). Office hours provide an opportunity to explore questions in detail, dissect problems with precision, and transform feedback into an interactive dialogue rather than a one-way annotation.

Why interaction strengthens community

The third strand of RSI is interaction, the lifeblood of student engagement. Office hours offer a space for real-time, dynamic communication that can adapt instantly to the needs of the student. This interaction is not limited to addressing academic questions; it encompasses discussions about student aspirations, strategies for academic success, and mentorship opportunities (Guerrero & Rod, 2013). Through these interactions students feel part of a learning community, seen and supported by their instructors.

Building in practices

How and where in your online course should you focus on these elements? Let’s look at a variety of ways you can build best practices in your design and development of your course.

• Course homepage: Clearly present contact details and office hours as a direct invitation for engagement, affirming your commitment to RSI (Bathgate et al., 2019).
• Syllabus: Emphasize availability with a personal touch in the syllabus, signaling readiness for substantive interaction (Lockman & Schirmer, 2020).
• Canvas calendar: Utilize the Canvas calendar feature to schedule and remind students of office hours, embedding these crucial touchpoints in their academic routine. Schedule recurring Zoom meetings that automatically appear in the course calendar.
• Timely updates:  Promptly update any changes in availability across all course documents and the Canvas, ensuring RSI is not compromised by outdated information (Li, L., & Pitts, J. P., 2009).
• Accessibility considerations: Design the presentation of office hours and contact details to be universally accessible (colors, links, etc), promoting equitable opportunities for RSI (Bathgate et al., 2019).
• Reiteration across course communications:  Regularly remind students of how and when they can initiate substantive interactions, keeping the lines of communication open and active (Li, L., & Pitts, J. P., 2009).

The maintenance of office hours and contact information is an educator’s affirmation of commitment to RSI, of which demonstrates student support and course quality. In the evolution from brick-and-mortar institutions to virtual classrooms, the spirit of office hours remains unaltered—facilitating connection, ensuring quality, and promoting successful educational outcomes. As we embrace the future of education, the integration of this time-honored practice with modern technology exemplifies our enduring dedication to student-centered education and the timeless value of academic support.

Created on: December 14, 2023